Job Description

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Position Summary : The Human Resources Payroll & Benefits Manager processes and manages the bank's payroll and benefits programs. Coordinates, validates, and implements work procedures that require a comprehensive operational knowledge of federal and state regulations related to wage, garnishment, taxation and wage-hour law. Assumes responsibility for ERISA and IRS compliance. Manages associate leaves of absence and Workers' Compensation.

Essential Job Functions and Duties:

• Manages and prepares bi-weekly payroll.
• Oversees tax administration, including setup of new tax jurisdictions, child support and garnishment orders.
• Develops and maintains standard operating procedures related to payroll and benefits.
• Using the HRIS system, prepares and maintains the HR Census/Organizational Chart and various HR reports such as Overtime Report, Bonus on Overtime Tracking, and quarterly Multi-worksite Report.
• Answers complex questions from associates and managers regarding payroll matters.
• Maintains database of all associates' information and accurate payroll records within ADP.
• Conducts regularly scheduled audits of payroll records to ensure the continued accuracy of data housed in ADP.
• Coordinates third-party payroll system implementations and upgrades.
• Interprets pay policies, (e.g., PTO, disability, workers compensation, government regulations, withholding exemptions, etc.).
• Manages the administration of the employee benefit programs, including medical, dental, and vision plans; life insurance coverage; STD and LTD coverages, FSA Benefits, and 401k, etc. and resolves administrative and compliance issues.
• Partners with TPA, plan advisor and 401(k) recordkeeper to administer the 401(k) Plan; facilitates the enrollment process, incoming rollovers, loans, and withdrawals, provides ongoing service, education and instruction to associates; works with TPA and recordkeeper to ensure ongoing plan compliance and with auditors, annually to achieve satisfactory 401(k) audit results.
• Ensures compliance in various areas: HR posters are current and appropriately displayed in all locations and up-to-date disclaimers appear on FineMark's career site.
• Manages the company's Tuition Assistance Program/Plan.
• Protects confidentiality of records and information about employees and uses discretion when sharing any such information within legal confines.
• Regular attendance at the FineMark location designated in this , during regular business hours, or assigned hours for the position, is required. This is not a remote-work position.
• Performs other job-related duties as requested.

Knowledge, Skills, and Abilities:

• Identify, recommend, and apply processes to automate and improve workflow, quality, and future growth of the department through the use of technology (RPA, AI etc.).
• Adapt and support a process improvement environment from the use of automation and digital innovation.
• Demonstrate ability to manage and support multiple tasks and priorities to meet the demands and nuances of a high-performing company.
• Able to anticipate situations, tools needed, and obstacles through critical thinking and review of data.
• Able to produce high quality work with consistency, accuracy, and completeness.
• Must possess ability to prioritize conflicting duties and maintain timeline integrity for projects and tasks.
• Strong team player that has a direct approach and is solution oriented.
• Able to effectively communicate in English, in both written and verbal forms.
• Ability to communicate effectively, concisely, and logically in a timely manner and at an appropriate level, while maintaining confidentiality.
• Ability to read and write proficiently to evaluate reports, correspondence, and statistical information.
• Ability to multi-task and work well in a fast paced, team-oriented environment.
• Excellent organizational skills to function effectively under time constraints and within established deadlines, with particular attention to detail.
• Effective listening abilities with strong judgment skills.
• Maintain ongoing knowledge of system releases and changes. Partner with impacted teams to determine the effect of releases and changes to current or future use.
• Intermediate experience in MS Excel (VLOOKUPs, IF-statements, pivot tables).
• Problem-solving abilities.

Education and Experience:

• Bachelor's degree in accounting or a related financial field or commensurate years of experience.
• 3+ years of experience processing payroll and/or administration of benefits.
• Experience with ADP's Workforce Now preferred.
• Current PHR or SPHR is considered a plus.
• Experience in a bank environment preferred.

ADA : The physical requirements and activities described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Requirements. This position primarily requires sedentary work; exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally. Physical Activities. The following physical activities are frequently required: talking is required to express or exchange ideas by means of the spoken word and hearing, with or without correction, is required to perceive the nature of sounds at normal speaking levels. The use of fingers is frequently required to pick, pinch, type (e.g., keyboard) or otherwise work, primarily with the fingers rather than with the whole hand as in handling. There is frequent repetitive motion which requires substantial movements (motions) of the wrists, hands, and/or fingers. This position may occasionally require that a person climb, balance, stoop, kneel, crouch, crawl, reach, push, pull, lift, grasp and/or feel. Visual Acuity Requirements. Close visual acuity and the ability to adjust focus, with or without correction, are required to perform activities such as, viewing a computer monitor or written materials and documents; reading; writing; preparing and analyzing data and figures; transcribing; close visual inspection. Some distance vision and color vision may be necessary. Environmental Conditions. A person is not substantially exposed to adverse environmental conditions and only exposed to moderate noise; they may occasionally work near moving mechanical parts or machinery such as a copier/printer.

FineMark National Bank & Trust complies with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Amendments Act (ADAAA). During the interview process, you may be asked questions concerning your ability to perform job-related functions. As an equal employment opportunity (EEO) employer, FineMark National Bank & Trust adheres to a policy of making employment decisions without regard to race, color, religion, sex, national origin and status as an individual with a disability or protected veteran. We assure you that your opportunity for employment with FineMark depends solely upon your qualifications.

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